Administrative Assistant – UofT Jobs

UofT Jobs – Executive Administrative Assistant (Full-Time, Term)

If you are searching for UofT jobs or senior-level administrative assistant jobs in Ontario, the University of Toronto Mississauga (UTM) is hiring an Executive Assistant to support the Vice-Principal, Research & Innovation. This is a full-time, 14-month term appointment offering competitive compensation and the opportunity to work within one of Canada’s top-ranked research universities.

This role is based at the University of Toronto Mississauga campus, located in Peel Region, one of Ontario’s fastest-growing academic and innovation hubs.

Job Location

University of Toronto Mississauga (UTM)
Mississauga, Ontario
On-campus position

Employment Details

• Appointment Type: Budget – Term (14 months)
• Schedule: Full-time
• Employee Group: Salaried
• Job Category: Administrative / Managerial
• Pay Scale: $76,641 – $89,415 (Hiring Zone)
• Closing Date: January 9, 2026 – 11:59 PM ET

This role is well suited for professionals seeking senior administrative assistant jobs in a post-secondary or executive environment.

About the Role

Reporting to the Manager, Finance and Research & Innovation Operations, and working under the general direction of the Vice-Principal, Research & Innovation (VPRI), the Executive Assistant provides highly confidential, executive-level administrative support to ensure the effective operation of the Office of the Vice-Principal, Research & Innovation (OVPRI).

This position requires exceptional judgment, discretion, organizational skill, and the ability to manage complex priorities in a fast-paced academic environment.

Key Responsibilities

As part of this executive administrative assistant role at UofT, responsibilities include:

• Managing the Vice-Principal’s complex calendar, appointments, and scheduling conflicts
• Handling the flow of sensitive and confidential information to and from senior leadership
• Conducting background research and preparing briefing materials for meetings
• Drafting, editing, and formatting correspondence, reports, briefing notes, and presentations
• Coordinating travel, conferences, meetings, and special events
• Serving as the primary point of contact for internal and external stakeholders
• Liaising with academic departments, senior administrators, and external partners
• Maintaining accurate records, meeting documentation, and office files
• Identifying issues proactively and resolving them independently or in consultation with leadership
• Providing logistical and administrative support to committees and initiatives as required

Required Qualifications

Education

• University degree or an equivalent combination of education and experience

Experience

• Minimum 5 years of experience supporting senior executives
• Strong preference for experience in a post-secondary or academic environment
• Demonstrated experience handling confidential and sensitive matters
• Proven ability to manage complex calendars, competing priorities, and tight deadlines
• Experience preparing briefing materials, reports, and executive correspondence
• Basic accounting or financial administration experience

Skills & Competencies

• Exceptional written and verbal communication skills
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
• Experience using Zoom and Adobe Acrobat Pro
• Strong organizational, time-management, and problem-solving skills
• High level of professionalism, discretion, and attention to detail
• Ability to adapt quickly in a high-pressure, fast-paced environment

Why Apply for UofT Administrative Assistant Jobs?

• Work at Canada’s top-ranked university
• Competitive salary and structured pay scale
• Professional, mission-driven academic environment
• Exposure to senior leadership and research innovation initiatives
• Strong institutional commitment to equity, diversity, inclusion, and accessibility

Apply for UofT Jobs in Mississauga

If you are seeking UofT jobs, executive assistant roles, or administrative assistant jobs within a respected academic institution, this position at the University of Toronto Mississauga offers a unique and rewarding opportunity.